Hollywood Education Institute

Student Identity Verification for Online Class Policy and Procedure

Policy

Hollywood Education Institute utilizes a variety of methods to verify the identity of students enrolled in its courses, including but not limited to secure logins and pass codes, proctored exams, security questions, and other technologies and practices known to be effective in verifying student identity. Some of these methods may incur an extra cost to students; associated costs will be outlined in the course syllabus, other documents, and on the Hollywood Education Institute website. Hollywood Education Institute reserves the right to request additional government issued documentation of identity from students for the purpose of ensuring that the person enrolled in the course is the person completing assignments, exams, and all other course requirements. Any student engaged in incidents of student identity fraud may face reprimand, disciplinary warning, a lowered or failing grade(s), and/or probation, suspension from the course, academic program, or expulsion from the school. Hollywood Education Institute has established and will periodically evaluate its process to confirm that a person who enrolled is the person who is completing enrollment forms, a student taking an examination is the student who is registered to take the examination, and the student who is registered for a distance education is the same student who participates in, completes the course. To authenticate identity, Hollywood Education Institute will use a variety of the following methods for verification:

  • A secure login and pass code 
  • Proctored examinations
  • New or other technologies and practices that are effective in verifying the identity of students

All methods of verifying student identity must protect the privacy of student information in accordance with the Family Educational Rights and Privacy Act (FERPA) and any other applicable laws or regulations regarding the confidentiality of personally identifiable information. Personal identifiable information collected by Hollywood Education Institute may be used as the basis for identity verification.

Procedures

Identity verification for new students:

The institution collects biographical, demographic, and prior education information on the admissions application. The information includes but is not limited to full name, home and mailing address, date of birth, gender, ethnicity (optional), Social Security or Tax Identification Number (both optional), high school and college attended, and prior degrees received. All of this information is maintained in the Hollywood Education Institute student information system database. As supporting credentials, like high school transcripts, college transcripts and standardized test scores are received by the institution, the application information is verified prior to an admissions decision. Once admitted, students are issued a unique token which is used to create a Hollywood Education Institute account
with a secure username and password. Students are advised to protect this password and required not to share it with anyone.

Identity verification for course takers:

The Office of Admissions and Records and their designees verify identities through the application as well as through tuition classification processes. Once a record is created and identifying information is stored in the student database, the Office of Computing Services
receives a direct feed from the student database system to create a unique token which is used to create a Hollywood Education Institute account with a secure username and password. The student then uses their school generated username and password to register
into their courses.

Identity verification of exam takers:

Students completing proctored exams are required to provide government-issued photo identification cards at the time of their scheduled exam.